PROFESSIONAL LEARNING GUIDE

# ERP Accounting Module

Complete menu-by-menu operating manual, input reference, controls, workflows, reports, and practical accounting procedures.
Edition: Current application implementation
Scope: Active company and active branch
Audience: Accountants, finance managers, approvers, auditors, implementers, and trainers

## How to use this manual

This manual documents the accounting portal as it exists in the source code. It explains what each menu displays, every user-facing input, available actions, validations, status changes, and ledger impact. Use it for onboarding, daily operations, control review, and user acceptance testing.

Core scope rule. Accounting work requires an active company and active branch. Transactions, accounts, vouchers, ledgers, periods, parties, and operational records are restricted to that context. Company-wide bank configurations may be visible inside each branch of the same company.
Configure master data → Open fiscal period → Enter or generate draft → Submit/approve → Post → Review ledger and reports → Reconcile → Close period

### Key concepts

Concept | Meaning in this ERP
--- | ---
Debit / Credit | Every voucher must have equal debit and credit totals greater than zero. Each line contains one side only.
Draft | Saved but not yet posted to the ledger. Drafts can be submitted for approval.
Approved | Authorized and ready to post. Approval may be automatic when no matching workflow exists.
Posted | Permanent ledger entries have been created. Corrections use reversal rather than editing.
Postable account | A leaf account that can receive transactions. Group accounts organize the chart but cannot be posted to.
Party | An active user/contact belonging to the active company, attached where a control account requires customer/supplier detail.
Amounts | Displayed in currency units; stored internally in cents for accounting precision.

## Contents and menu map

### Recommended implementation order

1. Select active company and branch; confirm permissions.
2. Configure currencies, chart of accounts, and postable leaf accounts.
3. Register cash/bank accounts and POS payment methods.
4. Create non-overlapping fiscal periods and cost centers.
5. Enter balanced opening balances, approve, then post them.
6. Configure taxes, approval thresholds, fixed assets, and recurring templates.
7. Process daily vouchers; submit, approve, and post.
8. Review reports, import bank statements, reconcile, and close periods.